For UK groups running more than one company
What the site received and what finance was billed, agreed the same day.
Operations photograph the delivery. Finance get every line coded and posted to Xero. Both are looking at the same number that afternoon — instead of finding out at month-end.
No card · no sales call · your invoice is never stored
Source document
Northfield Supply Co
Invoice 884213 · 18 August 2026
Deliver to: Soho
Extracted
| Line | Net |
|---|---|
| Packing cartons, medium — 2005004 · Packaging & disposablesOuter packaging for goods going out — packaging, not stock. | £42.50 |
| Nitrile gloves — 6 × 2005003 · Cost of sales — consumablesUsed up in the work rather than resold — consumables. | £11.80 |
| Copier paper, A4 — 10 reams6500 · Office & adminOffice supply, nothing to do with cost of sales. | £29.64 |
| Blue roll, 2-ply — 6 pack5005 · Cleaning & hygieneCleaning consumable, not stock — so not in cost of sales. | £17.94 |
| Replacement pump unit — 16100 · Equipment & small toolsPrice varianceA tool, not stock — equipment. Price sits above the agreed list, so it is flagged. | £89.60 |
5 lines · 2.4s · 0 rules configured
No mapping requiredStatement reconciliation
2 days → 1–2 hrs
Measured in a sandbox entity at live volume
Site invoice tracking
Real time
Was a month-end batch job. Queries settled on the day
The first pillar
Operations know. Finance know. Neither knows both.
The site signs for what came off the van. Finance approve what the supplier billed. The two halves sit in two systems, and the first thing that compares them is month-end — by which point the delivery is three weeks old and the invoice is paid.
The problem
Replace Dext and the spreadsheets.
Today
- DextCapture and coding
- ApprovalMaxApprovals
- XeroThe ledger
- SpreadsheetsMonth-end
Three subscriptions. Statements still by hand.
With Finio
- FinioCapture → code → reconcile → close
- ApprovalMaxApprovals, until ours ship
- XeroThe ledger
One subscription fewer. Statements automatic.
The pipeline
Capture to close, in one place.
01
Capture
Inbox, upload, or a photo taken on site.
02
Line-level coding
Every line coded, with the reason why.
03
Credit notes
Short deliveries and rejections, handled.
04
Statements
Matched against your records automatically.
05
Xero sync
Posted, two-way, in real time.
06
Month-end
Payments tracked, cross-charges and transfers posted.
Most tools stop at stage 05. Finio does not.
On site
The invoice never reaches the office.
Whoever takes the delivery photographs the note. It's read, coded and matched before the driver has left — and the query goes out the same day.
- No Xero licence and no training — an email and a password, nothing to set up
- Reads thermal paper, handwriting and crumpled delivery notes
- Price drift against the agreed list, flagged before payment
Delivery note
Northfield Supply Co
884213 · 18 Aug 2026
Coded
- Packing cartons500442.50
- Nitrile gloves500311.80
- Copier paper, A4650029.64
- Blue roll, 2-ply500517.94
Who it's for
Three people, one problem between them.
Finance Directors
the buyer
Every site's spend in one place. A close that lands on the same day each month.
Read more →
Finance teams
the user
Statements reconciled before you sit down. The first week of the month back.
Read more →
Operations & site teams
the source
Photograph the delivery note, get on with the shift. Nothing to learn.
Read more →
For practices
Partner with Finio.
The practice tools, free
One dashboard across every client. Never charged.
Faster recs, faster bookkeeping
Statements matched and invoices coded before your team sits down.
See it read a real invoice.
Or book a call and see everything