Two-way matching
Invoice matching that checks what actually arrived.
The supplier's invoice lands with finance; the delivery note stays with the site. FINIO puts the invoice and delivery note side by side and lists every difference.
Two routes
A purchase order is optional. Without one, the site's delivery note is checked against finance's invoice, so non-PO invoice processing gets the same check as everything else. With one, the order is checked too. Either way, every difference is listed before anything posts.
How it works
How the invoice matching software works.
It's 2 way matching in accounts payable, built around the paperwork your sites already keep.
On site
Whatever the site has
In finance
The supplier’s invoice
FINIO compares the two
Every difference named, within minutes of both arriving
Agrees
Goes straight through
Nobody needs to look at it
Differences
Flagged before approval
Caught while the delivery is a few hours old and still easy to query.
Questions
Questions about invoice matching.
What is 2 way matching in accounts payable?
It's a check of the supplier's invoice against one other record before anyone pays it. Most guides use the purchase order. FINIO can use the order, or the site's delivery note when there isn't one, and lists every line where the two disagree: six trays of eggs signed for and eight on the invoice, for example.
Delivery note vs invoice: what's the difference?
The delivery note comes with the goods and lists what the supplier sent. The invoice usually follows, often by email, and asks you to pay. Once your site has signed it, the delivery note is your proof of what actually turned up, which is why FINIO checks one against the other.
Do I need purchase orders to use two-way matching?
No. The site sends in whichever record it has, whether that's the delivery note, its own copy of the invoice or the order. If you raise purchase orders in FINIO, invoices are checked against those as well.
How does non-PO invoice processing work in FINIO?
An invoice with no order gets the same check as one with an order. FINIO lines it up with the delivery note or invoice copy from site and flags every difference between the two: a changed total, a line that's missing or a line nobody expected. Nothing posts on trust just because there wasn't an order.
How is two-way matching different from three-way matching?
Three-way matching checks the invoice against both a purchase order and a goods received note, so it only works where every purchase has both. Two-way matching uses whatever the site has, so the check still happens in kitchens and shops that never raise orders.
Why does an accurate invoice still need checking?
Because the mistake often isn't on the invoice. FINIO can read an invoice for twelve bottles perfectly; the problem is that ten arrived. Only the site's copy shows that, so the two have to be compared.
What does automated invoice matching software save you?
The checking nobody has time for. Matching runs within minutes of each copy arriving, so invoices that agree go straight through and finance only looks at the ones with a difference. Short deliveries get queried while they're still fresh.